You’re writing an RFP. Your goal is simple. You need to find a smart, strategic vendor.
You also want to get through the process as swiftly as possible, without a shadow of a doubt that you’ve made the right decision.
In other words, in addition to selecting the best vendor, collecting facts to support your decision is also high on your list of needs.
As you issue RFPS, experts advise you to:
- Keep your RFPs simple, clear and concise
- Ask as few questions as possible
- Consider how vendor replies will impact your project
- Leverage RFP scoring for each and every question
That’s right, leverage RFP scoring for each and every question.
While it’s faster and easier to score broad categories like approach, costs, technical requirements, etc., you risk missing the opportunity to accurately score each vendor against one another.
Assigning a weight to each question is a big initial investment, but it’ll be worthwhile because it’ll give you the freedom to feel confident in your final selection.
Weighted RFP scoring ultimately creates numeric rankings, which make side-by-side comparisons during review really easy, because they turn qualitative text-based answers into quantitative rankings, so you can make fact-based, accurate decisions.
For a thorough overview on weighted scoring, check out the document: Top 3 Tips on Weighted Scoring for RFPs.